Below is a summarized version of the Killam School Building Committee meeting, organized by timestamps and speakers, focusing on key points raised during the discussion in Reading, Massachusetts. This summary condenses the discussion into major themes, speaker contributions, and decisions, avoiding excessive detail while retaining the essence of the conversation. Timestamps correspond to the video linked at the bottom.
Contents
🗓️ Killam School Building Committee Meeting Summary
📍 Date: November 12, 2025
🕒 Time: 7:00 PM – 9:03 PM
📌 Location: Reading Town Hall conference room & Zoom
🎙️ Chair: Carla Nazzaro
🧾 Roll Call & Agenda Review
Speaker: Carla Nazzaro
⏱️ 15:25
- Members present: Sean Brandt, John Coote, Chris Haley, Kirk McCormack, Ed Ross, Greg Stepler, Nancy Twomey, Carla Nazzaro.
- Pat Tompkins absent.
- Agenda: public comment, liaison reports, financial review, schedule review, approval of prior minutes, future agenda items, modified meeting schedule.
💬 Public Comment
Speaker: Carla Nazzaro
⏱️ 16:37
- No public comments received.
🧩 Liaison Reports
Speaker: Jenni Katajamaki
⏱️ 16:54
- Church Parking Agreement:
- Negotiations ongoing with Christ the King Church for up to 150 spaces.
- Church requests higher price per spot; license agreement preferred over lease to avoid town meeting approval.
- Goal: finalize agreement for December SBC meeting.
- Clerk-of-the-Works Position:
- Awaiting MSBA approval; offer pending.
- Estimated cost: $300K over project duration; flexible hours based on project needs.
- Role: town-side oversight during construction due to dual projects and limited facilities staff.
Speaker: Mike Carroll
⏱️ 24:01
- Early Earthwork Package:
- Soil testing underway; additional tests performed on existing school side for better data.
- Results expected by early December; formal report by mid-December.
- Decision on early package scheduled for December 1; interim SBC meeting may be required if approved.
Speaker: Carla Nazzaro
⏱️ 28:32
- Tree Survey Update:
- Walked site with tree warden; determined no need for $7K tree categorization survey.
- Some trees will be preserved or relocated; memorial tree saved.
💰 Financial Review
Speaker: Justin Fernandez
⏱️ 32:16
- Budget Status:
- Construction: $101.5M (no expenditures yet).
- Architectural & Engineering: $3.9M spent; $6.9M remaining.
- Administrative: $2.1M spent; $6.1M remaining.
- Total spent: $6.08M; remaining: $123.9M.
- Budget Adjustments:
- LBA Amendment 19 (soil testing): $113K.
- LBA Amendment 21 (additional soil tests): $5,500.
- Modular-related adjustments for fiber repair, PA system, fencing, and alarms.
- Commitments Approved:
- LBA Amendment 21: $5,500.
- Modular-related commitments totaling $22,899.36.
- Invoices Approved:
- LBA: $614,658 (Sept) and $575,480.90 (Oct).
- Colliers: $30,765 (Sept) and $59,165 (Oct).
- Modular-related invoices: $65,744.36.
Discussion:
- Kirk requested earlier delivery of invoice packets and consolidated cover sheets for financial working group review.
- Committee agreed to adjust process: invoices to be shared two business days before packet release, with clear change tracking.
📆 Schedule Review
Speaker: Justin Fernandez
⏱️ 1:09:34
- 60% CD Submission: Approved for MSBA; vote taken.
- 90% CD Submission:
- Documents issued Jan 15; SBC vote Feb 9; MSBA submission Feb 10.
- Early Packages:
- Switchgear early package confirmed; generator removed due to downsizing and availability.
- Earthwork early package under review; decision pending soil test results.
- Prequalification Process:
- Begins December; committee member needed for working group.
- BidDocs platform recommended for efficiency.
🖼️ Design & Cost Update
Speaker: Justin Fernandez & LBA Team
⏱️ 1:18:15
- Shared updated renderings:
- Exterior views from fields and main entrance.
- Interior views of library, cafeteria, and classroom corridors.
- Cost Estimate:
- Current projection: $92M (approx. $9.5M under budget).
- Recommendation: maintain MSBA-approved budget of $101.5M until bid phase for flexibility.
- VE log maintained; no reductions recommended at this time.
📄 RFP Authorization
Speaker: Mike Carroll
⏱️ 1:37:12
- Committee voted to authorize issuance of three RFPs:
- Tax consultant for energy incentives.
- Construction testing and inspection services.
- Code review consultants (structural, ADA, fire protection).
- Decision: keep combined RFP approach per Colliers’ recommendation.
📝 Approval of Prior Meeting Minutes
Speaker: Carla Nazzaro
⏱️ 1:52:05
- Minutes from October 14, 2025 approved with corrected date.
📅 Future Meetings & Schedule Changes
Speaker: Carla Nazzaro
⏱️ 1:54:21
- Next SBC meeting moved to December 8 (was Dec 15) to accommodate early package decisions.
- Starting January: SBC meetings on third Monday of each month; XLT meetings on second Monday.
- Additional meetings:
- Feb 9 for 90% CD approval.
- Mar 30 for 100% bid documents approval.
🛑 Adjournment
Speaker: Carla Nazzaro
⏱️ 2:03:02
- Meeting adjourned at 9:03 PM.
✅ Key Takeaways
- ✅ Parking agreement with Christ the King Church in negotiation; license preferred over lease.
- ✅ Clerk-of-the-works position pending MSBA approval; estimated $300K cost.
- ✅ Soil testing completed; early earthwork package decision scheduled for Dec 1.
- ✅ Budget stable; $6.08M spent to date; invoices and commitments approved.
- ✅ Switchgear early package confirmed; generator removed; earthwork under review.
- ✅ 60% CD submission approved; project tracking $9.5M under budget.
- ✅ RFPs for tax consultant, testing services, and code reviews authorized.
- ✅ Meeting schedule adjusted: Dec 8 next meeting; monthly meetings move to third Monday starting January.
