Below is a summarized version of the newly created GM (General Manager) Search Committee meeting consisting of 2 RMLD Board of Commissioners and 1 Citizens Advisory Board member, organized by timestamps and speakers, focusing on key points raised during the discussion in Reading, Massachusetts. This summary condenses the discussion into major themes, speaker contributions, and decisions, avoiding excessive detail while retaining the essence of the conversation. Timestamps correspond to the video linked at the bottom.
💡 RMLD GM Search Committee Meeting Summary
📅 Date: July 30, 2025
📍 Location: Virtual (Zoom)
⏰ Start Time: 11:00 AM
⏱️ End Time: ~11:45 PM
👥 Attending: Robert Coulter, Ray Porter, Vivek Soni, Susan Inman (HR), Erica (Legal/Process Support)
🚫 Absent: None noted
🔹 Committee Organization
🕒 8:03–10:06
- Discussion Highlights:
- Bob Coulter appointed and confirmed as Chair.
- Committee agreed to allow substitute members from CAB or other committees if needed.
- Action:
- ✅ Bob confirmed as Chair.
- ✅ Substitute participation allowed if attendance issues arise.
🔹 Review of GM Search Process
🕒 10:14–14:36
- Discussion Highlights:
- Reviewed and accepted the previously approved GM search process and timeline.
- Timeline flexibility acknowledged; no formal vote required.
- Action:
- ✅ Process accepted as-is with flexibility for adjustments.
🔹 Job Posting Status
🕒 14:36–19:59
- Discussion Highlights:
- Job posted on RMLD website, NEPPA, APPA, LinkedIn, and Indeed.
- Applications routed through JazzHR system.
- Two applications received so far.
- Committee agreed to wait and assess applicant pool before considering external recruiters.
- Action:
- ✅ Posting confirmed live and functioning.
- ⏸️ Recruiter assistance deferred unless needed.
🔹 Background & Reference Checks
🕒 20:15–24:59
- Discussion Highlights:
- Legal guidance: CORI (criminal background checks) should be conducted only for finalists.
- HR discourages informal online searches (e.g., Google, Facebook); LinkedIn is acceptable.
- Action:
- ✅ Committee agreed to follow legal and HR guidance.
🔹 Interview Questions Development
🕒 25:04–31:01
- Discussion Highlights:
- Interview questions must be developed in public session.
- Committee may assign members to bring 2 topic-specific questions each.
- Follow-up questions allowed if applied consistently across candidates.
- Action:
- ✅ Committee will begin with prior question set and expand in next meeting.
🔹 Committee Membership – Internal Participation
🕒 31:01–39:43
- Discussion Highlights:
- Patty Molino (RMLD employee) volunteered to join as a non-voting member.
- Committee discussed pros/cons of internal staff participating in interviews.
- Consensus: Patty may participate in question development but not in candidate interviews.
- Action:
- ✅ Patty Molino added as non-voting member for question development only.
🔹 Next Steps & Scheduling
🕒 39:43–42:10
- Discussion Highlights:
- Committee will meet weekly to develop interview questions.
- Members reminded to direct candidate inquiries to the official application process.
- Action:
- ✅ Next meeting scheduled for following week.
- ✅ Susan to distribute prior interview questions for review.
✅ Key Outcomes
- ✅ Bob Coulter confirmed as Chair of the GM Search Committee.
- ✅ GM job posting confirmed live on multiple platforms.
- ✅ Legal and HR guidance adopted for background checks.
- ✅ Interview question development to begin next meeting.
- ✅ Patty Molino added as non-voting member for early-stage input.
- ⏸️ Use of external recruiter deferred unless applicant pool is insufficient.
