Below is a summarized version of the Board of Library Trustees meeting, organized by timestamps and speakers, focusing on key points raised during the discussion in Reading, Massachusetts. This summary condenses the discussion into major themes, speaker contributions, and decisions, avoiding excessive detail while retaining the essence of the conversation. Timestamps correspond to the video linked at the bottom.

📅 April 13, 2026 Board of Library Trustees Meeting

🕒 Meeting Start: 00:03:54
⏰ Meeting End: 00:55:34
💻 Format: Hybrid
👤 Chair: Christian Cappy Popp
👥 Attendees: Kelli Bacon, Patrick Egan, Andrew Gregory, Andrew Grimes, Christian Cappy Popp, Monette Verrier

📋 Summary

The Board of Library Trustees received two major presentations: an annual update from the ACE Committee and a comprehensive Office of Equity, Social Justice, and ADA (OESJ) update. The Board reviewed proposed revisions to the Local History Room Use Policy, discussed library finances, operations, and staffing, and approved prior meeting minutes.

Key highlights included progress on Bill Russell–inspired community programming, townwide employee engagement initiatives, approval of the FY27 library budget by FINCOM, strong library usage metrics, and confirmation of future agenda items. One formal vote was taken to approve meeting minutes.

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📑 Agenda Overview

⏰ Start Time	Topic
00:03:54	Call to Order
00:04:32	ACE Committee Report
00:09:16	OESJ Annual Update
00:32:59	History Room Use Policy Review
00:41:09	Financial & Director’s Reports
00:52:56	Meeting Minutes Approval
00:53:47	Future Agenda Items
00:55:15	Adjournment

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🗳 Discussion – ACE Committee Report

⏰ 00:04:32 – 00:09:12
👤 Presenter(s): Taylor Gregory

Overview
The ACE Committee provided a one-year progress update on community engagement and programming inspired by Bill Russell’s legacy.

Key Discussion Points

• Committee extended by the Select Board through January 2027.
• Public engagement at multiple town events, including Juneteenth, MLK Day, and Friends & Family Day.
• “Game Changers” discussion series attracted approximately 30–40 participants per session.
• Planning underway for a community leadership award aligned with six pillars of Bill Russell’s values.
• Ongoing coordination with the Russell family and development of sustainability plans following the committee’s sunset.

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🏢 Administrator / Manager Report – OESJ Annual Update

⏰ 00:09:16 – 00:32:36
👤 Presenter(s): Albert Pless (Office of Equity, Social Justice, and ADA)

🎉 Community Events

• MLK Day event attracted over 200 attendees.
• Second year of Black History Trivia, Women in Leadership panel, and planning for Juneteenth.
• Emphasis on securing grant funding to offset program costs.

💼 Employee Engagement & Workplace Culture

• Conducted 14 listening sessions with 98 town employees.
• Identified three core themes: appreciation/support, workplace culture, and interdepartmental connectivity.
• Launched a “Lunch & Learn” series, beginning with the Police Department and expanding to other departments.

🏗 Policy & Strategic Planning

• Implementation of a results-based accountability framework.
• Six departments identified equity priority areas, including accessibility, inclusive programming, and renter engagement.

🚨 Accessibility & ADA

• Presenter formally serving as ADA Coordinator.
• Commission on Disability established with five voting members and three alternates; first meeting scheduled.

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🗳 Discussion – History Room Use Policy Review

⏰ 00:32:59 – 00:41:07
👤 Presenter(s): Amy Lannon

Overview
The Board reviewed proposed revisions to the Local History Room Use Policy, originally adopted in 2021.

Key Discussion Points

• Revisions primarily editorial and clarifying; overall policy shortened for readability.
• Clarification requested regarding supervision requirements and appointment procedures.
• Policy scope limited to access, handling, and copyright issues, not collection development.
• Vote deferred to the May 11, 2026 meeting.

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🏢 Administrator / Manager Report – Financial & Director’s Report

⏰ 00:41:09 – 00:52:16
👤 Presenter(s): Amy Lannon

💼 Financial Update

• FY27 library budget approved by FINCOM; dependent on approximately $6.7 million in free cash.
• Town Meeting scheduled for late April.
• Preliminary planning initiated for FY28 budget scenarios.
• Memorial and estate donations received during March.

📊 Library Operations & Statistics

• March visitor count: 16,556.
• Library locker usage regularly exceeded 50% capacity.
• 79 programs offered during the month.
• Staffing fully restored; substitute hiring planned.

🎉 Programs & Staffing Highlights

• Expansion of multilingual programming, including Mandarin classes and ESL.
• Launch of a library card design contest.
• Staff anniversaries recognized and a new Borrower Services Associate onboarded.
• Brief incident involving an unauthorized bagpipe performance resolved with public safety assistance.

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✅ Meeting Minutes Approved

⏰ 00:52:56 – 00:53:47
👤 Presenter(s): Kelli Bacon

March 9, 2026 Minutes: Approved as presented
Vote Count: 6–0

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🗓 Future Agenda Items

⏰ 00:53:47 – 00:55:15
👤 Presenter(s): Amy Lannon

• May: Vote on History Room Use Policy revisions.
• June: Summer programming update, officer reorganization, FY27 meeting dates, and holiday/closure schedule.
• July: Additional policy updates if needed and review of print/copy/scan services.

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🔑 Key Summary

• ACE Committee extended through January 2027 with continued Bill Russell–inspired programming.
• OESJ update highlighted employee engagement efforts, strategic equity planning, and new ADA initiatives.
• Commission on Disability formally established.
• FY27 library budget approved by FINCOM; Town Meeting vote forthcoming.
• Library usage, programming, and staffing levels remain strong.
• History Room Use Policy revisions reviewed; vote scheduled for May.
• March 9, 2026 meeting minutes approved unanimously.

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